Solutions. . .
e-Procurement
Contract Management
Visibility into sourcing and contracts. Maximize negotiated pricing, quantity discounts, vendor sourcing and contract expiration dates.
Apptricity Contract Management : Build a Virtual Repository for Your Business Contracts
Render those paper-stuffed filing cabinets obsolete. Apptricity Contract Management tracks all important contract details. Now all of your company’s legal, financial, sales and service paperwork can be easily managed through its own secure web site, ensuring you gain the maximum benefit from your business contracts.
Manage and Monitor Contracts
Keep your contracts at your fingertips with an intuitive application that provides extensive management options, including the ability to add, delete, upload, view or search contracts via multiple criteria. Associated contracts can be linked together and grouped into dozens of different categories, making them easier to sort and search.
Never lose track of contract status by monitoring whether the contract is in negotiation, active or expired, and receive automatic notifications when contracts are nearing their expiration dates. Connecting with service, vendor and customer reps is made easy by compiling contact information within the application. Additionally, by uploading and attaching soft copies of contracts and other related documents, you’ll keep all necessary data just a few mouse clicks away.
Built-in Accountability
Easily assign surrogates to help manage contracts by inputting starting and expiration dates for access or by leaving the term open-ended. Grant access to specific users, ensuring legal, accounting, management or others responsible for contracts are able to retrieve information on demand. Whether you wish to allow access to a few individuals, whole groups, or departments is completely at your discretion. The solution will track not only who is responsible for a given contract, but also who makes alterations to records.
Attach Supporting Documents
Maintain a digital copy by uploading and associating contracts with the appropriate records. Add an additional layer of organization by connecting related contracts. You can even export a log file of all requisite data to Microsoft Excel for maximum flexibility.
Customize to Suit Your Business
Part of what makes Apptricity solutions unique is our built-in customization capability, and Apptricity Contract Management is no exception. We provide the intuitive functionality and user-friendly interface, while you maintain the ability to customize much of the application. From button names and icons to field names, locations and required or optional fields, Apptricity Contract Management can be altered to suit your unique business needs.
Ingenious Integration
Apptricity Contract Management is platform and OS agnostic and easily integrated with our other solutions. When paired with Apptricity Asset Management, it’s a simple task to monitor service schedules, track routine maintenance, and even include latitude and longitude positioning data for graphical mapping of associated assets through our built-in mapping geo-location tool. When integrated with Apptricity Invoice Management, contract terms are easily verified from within the application, saving time and a frustrating hunt for a hard copy. We can weave together multiple Apptricity applications and combine them into a powerful, comprehensive solution that is tailor-made for your business.
Benefits
- Compliance: Ensure all service and maintenance dates are met
- Green: Paperless contract management
- ROI: Track costs associated with maintaining contracts
- Maximize contract terms in your favor
- Integrate with other solutions for increased flexibility and control
Features
- Capability of mass adding contracts
- Multiple search criteria options
- Attach copies of contracts and related documents
- Assign surrogates and other users
- Track related contracts
- Customizable and platform agnostic
