Solutions. . .
e-Procurement
Invoice Management
Automate workflow and multiple forms of document capture for fast, paperless invoicing
Streamline invoice processing with Apptricity Invoice Management
Apptricity Invoice Management optimizes invoice processing. This includes multiple forms of document capture, configurable rules and workflow, a self-service vendor portal, built-in auditing and reporting, and enforcement of corporate spend policy – all packed into a solution that provides total visibility while invoices move at discount-capturing speed. Apptricity Invoice Management works as a stand-alone solution or as part of our e-Procurement procure-to-pay suite.
Non-POs? No problem
Apptricity Invoice Management software makes missing POs a nonissue. Our invoice automation solution captures non-PO invoices and routes them through your preset workflow. Supporting documentation is easily attached with each invoice, so your business has the flexibility to make purchases on the fly without causing a disruption in the accounts payable department.
Discounts: The buck starts here
Apptricity’s system prioritizes and escalates invoices with special payment terms, maximizing discount capture. Apptricity Invoice Management even provides reporting capabilities that track the percentage of discounts captured by division, product, category or commodity mode. That same visibility helps eliminate late payments, minimizing penalties and credit holds.
Go paperless with all-inclusive document capture
Paperless invoicing is completely within reach. The Apptricity solution eliminates both the paper and the data entry with support for multiple methods of document capture, including:
- Scanning
- Image to Fax
- E-mailing
- OCR
- File transfer such as XML, EDI, Excel
- PO Flip
- Web-based invoices and more
Our Apptricity OCR Extractor pulls pertinent data directly from scanned invoices and automatically sends it into the invoice management system, preventing costly keying errors and reducing the number of personnel required to transfer data from paper to system.
Your workflow, your way
Automatic, configurable workflow, built-in escalation and remote approval capability for authorized management keep invoices moving. The Apptricity system performs automatic 3-way PO-matching, electronic document matching, and invoice coding, eliminating more manual steps from the process. Unique distribution options allow you to sort transactions at the line item level, providing flexibility for payment allocation across multiple sites, while duplicate and invalid transactions are caught and red-flagged for management.
Our solution’s automatic workflow puts a stop to questions about the status of invoices – everything you need is highly configurable and right at your fingertips.
Keep the lines of communication open
Apptricity Supplier Connect is an integrated self-service vendor portal that gives access to select vendors so they can monitor payment status, submit invoices online, and easily resolve disputes. Your company benefits from visibility into open orders, product availability, and shipment status, all accessible in real-time from your secure portal.
Apptricity's automated Invoice Management Solution
Accounts Payable
Multiple methods of capturing data provide options to accelerate invoice data entry while workflow keeps invoices flowing through the approval process
e-Procurement
Less time is spent pushing paper and applying company policies. Fully integrates with Requisition and Order Management
Finance
Eliminates rogue spending and provides a clear audit trail. Automatically checks for duplicates and integrates easily with accounts payable and general ledger (GL)
Shared Services
Fully configurable. Easily change business rules or thresholds for any size or type of business. No IT upgrades to perform
Increase your early payment discounts, 3-way PO matching and automatic invoice coding
Receive Invoice
Scan, upload or manually enter invoices through your company’s unique, secure website. Supports spreadsheets, email, OCR and vendor submission via Apptricity Supplier Connect.
Submit a Report
Pre-defined business rules are applied, enforcing compliance with corporate policies. Invoices are matched against POs and other documents to prevent duplicates, while PO flips convert Purchase Orders into invoices.
Route for Approval
Configurable, built-in invoice workflow routes invoices to managers for approval and re-routes denials. Escalation is triggered according to your pre-set timelines.
Perform Audit
Exception and rules-based audits can be performed pre- or post-processing, providing real-time visibility and a permanent transaction history.
Process Payment
Approved payments are forwarded to your AP system. Notifications of payment are submitted to suppliers, capturing early payment discounts and reducing disputes.
Features
- On-premise or SaaS
- Advanced workflow and tracking
- Electronic routing of invoices
- Accepts input from multiple sources: OCR, spreadsheet, manual entry, e-mail attachment or vendor portal
- Accepts e-mail attachments in multiple formats
- Includes standard and custom reporting capabilities
- Priority processing to ensure early payment discounts
- PO flip turns POs into invoices
- Allows exception-based rules and re-routing for denials
- Automatic approval escalation based on your business rules
- Direct electronic payment capability
Benefits
- Saves money through early payment discounts and reduced disputes
- Increases internal controls
- Reduces paperwork and operating expenses
- Provides real-time visibility into all financial transactions
- Improves communication through real-time notification and payment information
- Eliminates manual file searches
