Apptricity Procure-to-Pay

Apptricity Procure-to-Pay is a comprehensive source-to-settle system offering real-time transaction processing and dashboard visibility with accurate, readily accessible records that can withstand the scrutiny of the most meticulous auditors. As a standalone solution or a seamless extension of your current enterprise finance system, it provides a proven framework for best practices and cost efficiency.

From authorization and approval to invoice receipt and settlement–Apptricity Procure-to-Pay automates your business processes with a web-based interface that employees, suppliers and customers can access from anywhere, anytime. This gives enterprises real-time business intelligence and streamlines efficiencies.

Greater visibility over all your financial transactions

Automated Procure-to-Pay offers top-down visibility of all financial transaction processes with real-time access to financial performance data. Equipped with complete and accurate information, finance managers, business line managers, partners and suppliers can monitor ongoing operations from various viewpoints.
Continuous monitoring and automated alerts keep managers informed about unusual or non-compliant purchases and payments to prevent unauthorized activities, inefficient procurement practices, duplicate orders, and alternate payees.

Field-level control of information allows managers to analyze every detail of business activity. Reports offer insights into peaks and valleys, trends, and aberrations. With enhanced visibility at all levels, managers can proactively redirect operations away from undesirable results using limits, tolerances, and required fields.

Apptricity stretches visibility to cover ongoing interaction with vendors and suppliers, including current adherence to contractual terms, day-to-day performance and quality expectations. Continually and automatically managing vendor discounts can add millions in savings. Automated vendor transactions reduce the possibility of fraud and impose efficiency standards on vendors and contractors.

Lower costs through automation

Reducing costs in your procurement and payment process includes both direct and indirect costs to process financial transactions. By automating purchasing transactions, companies reduce off-contract spending, increase their buying power, improve their vendor relations and rein in costs associated with manual purchase requisitions, purchase orders and the associated approval process.

For AP departments, automated processing shortens payment cycles to days rather than weeks or months. An automated system also contributes to better collection rates by maximizing payment incentive programs such as early payment discounts and reminder notices.

Improved compliance from purchase to settlement

Apptricity Procure-to-Pay incorporates corporate and regulatory compliance with business rules, validations and commercial best practices. Audit trails are initiated with purchasing and continue through the process to end payment. Approvals, matching and digital documentation increase your corporate and federal compliance at every step. Our solutions are easy to implement and reconfigure, allowing you to overlay company-specific rules and policies to enforce compliance throughout your organization.