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Trade invoice mayhem for invoice management
Apptricity Invoice Management transforms sluggish manual invoice processing into paperless eInvoicing with trend-setting functionality and the fastest implementation available. We’ve helped our customers reduce processing time by up to 40% and save as much as 60% per invoice. From document capture to payment, we offer the most comprehensive solution on the market, with all components designed, developed and supported by Apptricity’s internal team of automation experts. As a stand-alone solution or as part of our eProcurement suite, Apptricity Invoice Management optimizes invoice processing with multiple forms of document capture, configurable rules and workflow, a self-service vendor portal, built-in auditing and reporting, and enforcement of corporate spend policy - all packed into a solution that provides total visibility while invoices move at discount-capturing speed.
Non-POs? No problem
Apptricity Invoice Management software stands out from the rest because it makes non-POs a nonissue. Instead of bogging down the process with time-consuming research and manual approvals, our solution does the work for you by capturing non-PO invoices and routing them through your preset workflow. Supporting documentation is easily attached with each invoice, which means your business has the flexibility to make purchases on the fly without causing a disruption in the accounts payable department.
Discounts: The buck starts here
Don’t let your negotiated discounts slip away. Manual processing and poor visibility into invoice status makes it all too easy for companies to miss out on savings from early payments. Our system prioritizes and escalates invoices with special payment terms, maximizing discount capture. Apptricity Invoice Management even provides reporting capabilities that track the percentage of discounts captured by division, product, category or commodity mode. That same visibility helps eliminate late payments, minimizing penalties and credit holds.
Go paperless with all-inclusive document capture
Paperless invoicing is completely within reach. We know because we’ve already implemented it for companies like TXU, widely-regarded as one of the most efficiently-run energy companies in the country. Research shows that for most organizations, approximately 80% of invoices still arrive in paper form – that’s a lot of boxes of invoices waiting to be keyed. Our solution eliminates both the paper and the data entry with support for multiple methods of document capture, including:
- Scanning
- Image to Fax
- E-mailing
- OCR
- File transfer such as XML, EDI, Excel
- PO Flip
- Web-based invoices and more
Our Apptricity OCR Extractor pulls pertinent data directly from scanned invoices and automatically sends it into the invoice management system, preventing costly keying errors and reducing the number of personnel required to transfer data from paper to system. So what’s left when you take out the paper and the data entry? According to our customers – increased productivity and simple, straight-through processing.
Your workflow your way
No more invoices lost under stacks of paper. No unauthorized approvals. No more hassles about supporting documentation. No more manual coding.
Automatic, configurable workflow, built-in escalation and remote approval capability for authorized management keep invoices moving. Our system performs automatic 3-way PO-matching, electronic document matching, and invoice coding, eliminating more manual steps from the process. Unique distribution options allow you to sort transactions at the line item level, providing flexibility for payment allocation across multiple sites, while duplicate and invalid transactions are caught and red-flagged for management.
Our solution’s automatic workflow puts a stop to questions about the status of invoices – everything you need is highly configurable and right at your fingertips.
Inquiries shouldn’t feel like the Inquisition
Keep the lines of communication open between you and your suppliers with integrated Apptricity Supplier Connect -- the self-service vendor portal that gives access to select vendors so they can monitor payment status, submit invoices online, and easily resolve disputes. Your company benefits from visibility into open orders, product availability, and shipment status, all accessible in real-time from your secure portal. As much as you may like your suppliers, your business benefits most when you’re not fielding constant phone calls about payment status. We offer the tools to keep everyone in the know – on both sides of the transaction.
