Suites Containing This App

	Finance Management
	Telecom Expense Management

 

Downloads

	Product Sheet - Expense Management
	Case Study - DAK Americas

 

 
 
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Simplify the expense reporting process
and drive costs down

Reporting business expenses shouldn't be a chore. When it is, employees will wait until the last minute to file their reports putting undue pressure on the approval and reimbursement process. Making things simple, streamlined, and affordable is what Apptricity is all about. 

Apptricity Expense Management removes the pain of expense reporting with a solution that offers just the right amount of functionality to get the job done. We have great time-saving features that respect your employee's need to get things done quickly and don't require them to batch everything together for one long and laborious data entry session.

• Simple. Our ExpenseBox™ holds unassigned expenses until they're ready to be reported. Got a hotel bill at check-out? Hand it back to the hotel clerk and have them fax it to Apptricity; we'll hold it in your ExpenseBox. Credit card statement ready? Click a few buttons and the data is downloaded and stored in the ExpenseBox. When you're ready to file your expense report, simply choose what to include from the ExpenseBox, and you're done!  It's that easy.
   
• Streamlined. Apptricity Expense Management streamlines expense reporting from report creation to reimbursement. The system automatically routes reports to approving managers and escalates an approval when managers take too long. When it comes time to audit those reports, Apptricity Expense Management will pull the ones you need to see based on exceptions to policy or based on whatever business rules you desire. The entire system runs like a diligent assistant to ensure the process runs smoothly and correctly.
   
• Affordable.  Our expense management solution has a rapid and high ROI. You'll be up and running in weeks, not months, and each expense report you process will save you money. Apptricity Expense Management is one of the most affordable options in the marketplace.

With today's global business operations, it's important to know that all Apptricity products support full internationalization including language localization of form fields, messages, and data. Available in more than a dozen different languages, Apptricity Expense Management is ideally suited for organizations with employees in countries around the world. Financial data can be represented in any currency, and conversion rates, VAT tax, and other calculations are done automatically. Apptricity Expense Management is truly a worldwide product that effectively controls and monitors employee spend in a global economy.  

• Expense Workflow
• Features & Benefits
• Transaction Tracking
• Implementation Options

Expense Management Workflow

	Expenses are added to Apptricity Expense Management using a variety of methods including fax, credit card download, spreadsheets, or manual data entry.
	Company spend policy is automatically applied to each expense report before it is submitted for approval. This speeds the process for the approver who doesn't have to verify compliance with policy themselves.
	Once submitted, an expense report is electronically routed to the correct person  for approval.  Approval routing is based on company-defined approval rules.
	Apptricity Expense Management maintains a permanent audit trail of transaction history and performs both exception-based and rule-based auditing on expense reports.
	Once approved, expense reports can be automatically routed to your accounts payable system for automatic payment.

Features and Benefits

Features Electronically routes expense reports for approval Accepts expense data from fax, credit card download, p-cards, spreadsheets, and manual entry Allows receipts to be included from emails, scanned documents, and fax-to-image Remembers recurring expenses on scheduled intervals Provides graphical display of expense report status    Supports multiple currencies and VAT reclamation Maintains permanent audit trail of transaction history Supports proxies to enter and/or approve expense reports Includes built-in ExpenseWizards™ to help users reduce errors Supports several foreign languages, currencies, and spend policies

Benefits Increases user satisfaction with faster transaction processing, real-time transaction status, and ease of use Improves quality of expense data by catching out-of-compliance transactions before they are submitted and by downloading credit card and p-card data Streamlines report-to-reimbursement process by automating workflow

Tracking

Apptricity Expense Management gives employees a visual check on the status of all their expense reports. Each phase in processing a report is recorded with the date the stage was entered, the number of days the transaction was in that stage, and the person responsible for taking action at each stage. This reduces interruptions to the Accounts Payable team with questions that can now be answered by the employee with the click of a mouse. 

Implementation Options

Apptricity offers two models for licensing and implementing all our software solutions.

SaaS
The Software-as-a-Service model is sometimes referred to as a hosted solution or ASP. In this model, we take care of hosting the application on a secure server that you and your employees access from any standard web browser. We'll handle all data administration and keep things running smoothly.

Perpetual License
In this model, you install Apptricity Expense Management software on your own servers and maintain the solution in your own data center.  The software can be installed on a PC or a company server for total flexibility of deployment.