Invoice Management Workflow

	An invoice is a bill issued for products or services purchased by your company detailing what was purchased at what price. Invoice details can be entered manually or processed electronically from our electronic purchase order system.
	During the creation process, any business rules defined for invoices are electronically applied to ensure each invoice conforms to company policies.
	Many times an invoice is the result of a formal purchase order. A purchase order is a document issued by your company to a goods or service provider  detailing what you want to purchase at an agreed upon price. Invoice Management can match invoices with purchase orders and packing slips when an invoice is submitted.
	Once an invoice is submitted, it  is electronically routed to the correct personnel  for approval.  Approval routing is based on company-defined approval thresholds.
	Invoice Management maintains a permanent audit trail of transaction history and performs both exception-based and rule-based auditing on invoices

Features and Benefits

Tracking

The ability to track the progress of a transacation at any time during the process and the capability to audit and report on transactions processed through the system makes Apptricity Invoice Management the preferred choice over all others.

Tracking Workflow

Many of Apptricity's composite applications utilize a graphical workflow tracking feature to monitor the status of a transaction. Each stage in processing a transaction is recorded with the date the stage was entered, the number of days the transaction was in that stage, and the person responsible for taking action on the transaction at each stage.

The graphical interface is available to anyone with access to the transaction, so the person who created the transaction can see the status of the transaction while it is being processed.

Combine this feature with the auditing feature and the status and history of each transaction is available at the click of a button.

Auditing

Many of Apptricity's composite applications provide easy access to in-progress and completed transactions for auditing purposes. Anyone with access to a transaction can view the details of the transaction at each stage of the process.

Audit reports are generated utilizing an easy to use search feature. Search results can be generated on specific search criteria like person submitting or approving the transaction, transaction status, transaction date. The use of multiple criteria can more specifically target transactions for auditing.

Document Matching

Submitted invoices are automatically matched to purchase orders, receiving documents, and advance shipping notices before entering the approval process.

Once submitted, an invoice is automatically routed to the correct personnel for approval, auditing, and reimbursement.

Integration

Invoices can be entered manually or created from purchase orders entered in the Requistion/Order Management module. Trusted vendors can be permitted to submit invoices directly to the company workflow via the internet or email in XML, EDI, or CSV formats. If you are using the Requisition / Order Management and Supplier Connect modules in conjunction with Invoice Management, purchase orders can not only be sent electronically to vendors but can also be 'flipped' into invoices once the order is filled, eliminating the need to re-enter the same information on different forms.

Invoices can be entered manually or created from purchase orders entered in the Requistion/Order Management module. Trusted vendors can be permitted to submit invoices directly to the company workflow via the internet or email in XML, EDI, or CSV formats.