Streamline and Automate Travel and Expense Management, Reporting and Compliance while Improving Enterprise-Wide Visibility

Apptricity Travel and Expense Management (TEM) is a mobile and web-based application that automates end-to-end travel and expense management, simplifying the entire expense approval and payment process. Travel and Expense Management improves overall visibility by simplifying corporate travel policy best practices, including pre-trip approval, travel booking, expense report creation, corporate charges, report submission, expense report approval, report audit and reimbursement. Travel and Expense will help businesses meet duty of care requirements by providing visibility into business travelers’ itineraries and travel details before, during and after a trip has occurred. Eliminate paper, reduce processing costs and get your users up-and-running quickly with our intuitive interfaces, drag and drop capabilities and enhanced features. Our “Agile“ implementation methodology allows us to stand-up Travel and Expense enterprise solution in as little as 90 days.

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Image for Travel and Expense Management
Graphical workflow display enables you to track reports easily and use drag-and-drop to quickly assign expense items to reports. The solution automatically attaches electronic, mobile, scanned and fax to image receipts to expense reports.



Travel & Expense Key Features
Travel & Expense Management Resources





What Clients Say

  • Apptricity Time and Expense        Apptricity Invoice

     "In addition to interfacing with existing legacy systems, Apptricity’s advanced service-oriented architecture allowed our business to replace several homegrown applications with a web-services based solution."

    Project Manager — Major Retail Electric Provider
  • Apptricity Time and Expense        Apptricity Invoice

     "Internally the savings we’ve gained from automating invoice and expense transactions handling are immeasurable."

    Project Manager — Major Retail Electric Provider
  • Apptricity Time and Expense        Apptricity Invoice        Apptricity Purchasing

     "It’s essential that we maintain positive supplier relationships and the Apptricity solutions have enabled us to not only communicate better with our suppliers, but leverage cost savings from process improvements in our interactions."

    Project Manager — Major Retail Electric Provider
  • Apptricity Purchasing

     "We selected Apptricity Expense for many reasons, but helping to bring our expense management process up-to-date and move away from paper-based process supplements our stewardship of the resources we consume. Expense makes the process painless through automation as well as provide additional visibility, auditability and control."

    Chief Financial Officer — Fortune 500 Retail Company
  • Apptricity Purchasing

     "Support team members go out of their way to deliver exceptional support...The continued patience, support and dedication that the team exhibits are greatly appreciated and highly valued."

    Accounts Payable — TD Auto Finance
  • Apptricity Travel & Expense

     "Our partnership with Apptricity provides Egencia enterprise clients around the world with another integrated option for effectively managing travel expenses. Our goal is to provide customers with bottom-line savings, and Apptricity’s fully integrated tool does that."

    Premier Sales Executive — Egencia
  • Apptricity Travel & Expense

     "The synchronicity between both solutions will help the government and commercial markets improve the overall function of expense management."

    President and CEO — National Travel



Travel & Expense Features

Apptricity EXPENSE REPORTS Icon 

Expense Reports

Apptricity Travel and Expense provides comprehensive tracking and reporting for all types of business expenses, including travel and entertainment (T&E) expenses and cash advances, as well as recurring expenses such as monthly parking. We also allow internal administrators to easily adjust labels and screens, add business rules and truly integrate the tool into their company.

Apptricity MOBILE APPLICATION Icon 

Mobile Application

Apptricity Travel and Expense mobile application is specifically designed for ease and efficiency on mobile phones. The Travel and Expense mobile app gives busy travelers and managers the power of entering and managing expenses in the palm of their hands. The Travel and Expense mobile app provides offline capabilities allowing users to access reports and perform functions without network connectivity.

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Receipt Quick Capture (OCR)

Uses the power of Optical Character Recognition (OCR) technology to increase expense reporting automation. Take a picture of a receipt on your mobile device and our software will interpret and convert the image into usable data for your expense report.

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Seamless Travel Booking

Connect directly to travel sites like GetThere, Expedia, Orbitz, Egencia, and Travelocity. Booking details are loaded into Apptricity, making it a snap to convert travel data to an Expense Report. If your travel itinerary changes, updates are automatically synced.

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Cash Advance Module

Whether you need cash advances for infrequent travelers or internal purchases, Apptricity provides a complete Cash Advance module with a full audit trail and total coverage - from request, to approval, to over and under usage.

Apptricity PRE-TRIP APPROVAL Icon 

Pre-Trip Approval

Before money is committed for travel expenses, users can submit requests that go through the approval workflow based on company policy. This saves time, money and gives executives better visibility of upcoming expenses.

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PCARD Management

Apptricity integrates with all major credit card providers to automatically add corporate charges on individual employee expense reports. Apptricity also supports P-Cards (aka ghost cards) allowing the administrator to receive the charges and distribute them accordingly.

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Quick Entry Wizards

Apptricity has specialized entry wizards that make it easy for users to enter even the most complex hotel bills, keep up with starting and ending mileage/odometers readings and even calculate special per diems based on location, date range and type.

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Audit

Extremely flexible, expense reports can be audited based on random percentage, amount, category or any other parameter needed. Audits can be done prior to payment, after payment or both – allowing you to run your business the way you need to.

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CREDIT CARD

Apptricity Travel and Expense management has seamless integration into your existing corporate credit card providers including Visa, MasterCard, Discover and AMEX.

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ERP INTEGRATION

Apptricity Travel and Expense management integrates with Enterprise Resource Planning (ERP) and legacy systems with standard interfaces and Apptricity can develop custom interfaces for legacy systems. ERP interfaces include Oracle, SAP, PeopleSoft, Banner, Lawson, Epicor and others.