Simplify Corporate Travel & Expense Management

Apptricity Travel & Expense Management is a mobile and web software application that simplifies your entire submission, approval and payment process for travel and expenses, driving compliance to your best practices. Reduce processing costs, eliminate paper, and process expense reports quickly with our easy-to-use drag-and-drop interface and convenient mobile application. You’ll easily administer your system to match your processes and workflow, and we’ll rapidly implement your system either on-premise or via SaaS.

  • Easy Expense Reports
  • Integrated Travel Booking
  • Automated Corporate & P-Card
  • Extensive Reporting
  • Configurable Audit
  • Flexible Pre-Trip Approval
  • Track Advances & Check Requests
  • Support Duty of Care

Apptricity makes travel & expense management easy.

Travel and Expense Management and mobile expense by Apptricity

Apptricity Travel & Expense Management Features

Electronic Expense Reports

Web and mobile entry, tracking and reporting is now simple for all types of business expenses, including travel and entertainment, hotel expenses, mileage and cash advances, as well as recurring expenses such as monthly parking.

Mobile Application

Our mobile application lets busy travelers and managers enter and manage receipts and expenses on the go. Users can access reports and perform functions without network connectivity, a valuable feature for travelers.

Receipt Capture (OCR)

Our Optical Character Recognition (OCR) technology simplifies expense reporting. Take a picture of a receipt on your mobile device and our software will interpret and convert the image into usable data for your expense report.

Seamless Travel Booking

We integrate with GetThere, Expedia, Orbitz, Egencia, and Travelocity. Booking details load directly into our system, enabling faster expense reporting and approval. If a travel itinerary changes, updates sync automatically.

Cash Advance Management

Manage Cash Advances entirely online with a full audit trail, from request, to approval, to over and under usage, to comprehensive reporting. No more paper requests, no more manual tracking.

Pre-Trip Approval

Optionally require users to submit online travel requests using our system, with approval workflow based on your company policy. This saves time, money and gives your executives better control over expenses.

P-CARD Management

Apptricity supports P-Cards (aka ghost cards), enabling your administrator to receive and distribute purchasing charges directly to users, who then incorporate them into expense reports. No more paper tracking and spreadsheets.

Quick Entry Wizards

Specialized entry wizards make it easy for users to enter even the most complex hotel bills, keep up with starting and ending mileage/odometers readings and even calculate special per diems based on location, date range and type.

Flexible Audit

Expense reports can be flexibly audited based on random percentage, amount, category or other parameters – and done prior to payment, after payment or both, so you can run your business the way you need to.

Credit Card Integration

Integrate directly to your corporate credit card providers including Visa, MasterCard, Discover and AMEX. User charges download automatically as expenses, enabling quick and easy entry to expense reports.

ERP Integration

Our system integrates with any Enterprise Resource Planning (ERP) systems, including Oracle, SAP, PeopleSoft, Banner, Lawson, Epicor, QuickBooks and others. And Apptricity can quickly develop custom interfaces for legacy systems.

Easy to Customize

Your administrators will easily change labels and screens, adjust expense parameters, manage users and reporting, add a wide variety of business rules, and truly integrate the tool into your company and how you operate.

Apptricity Travel & Expense Management Resources

What Clients Say

  • In addition to interfacing with existing legacy systems, Apptricity’s advanced service-oriented architecture allowed our business to replace several homegrown applications with a web-services based solution.

    Project Manager — Major Retail Electric Provider
  • Internally the savings we’ve gained from automating invoice and expense transactions handling are immeasurable.

    Project Manager — Major Retail Electric Provider
  • It’s essential that we maintain positive supplier relationships and the Apptricity solutions have enabled us to not only communicate better with our suppliers, but leverage cost savings from process improvements in our interactions.

    Project Manager — Major Retail Electric Provider
  • We selected Apptricity Expense for many reasons, but helping to bring our expense management process up-to-date and move away from paper-based process supplements our stewardship of the resources we consume. Expense makes the process painless through automation as well as provide additional visibility, auditability and control.

    Chief Financial Officer — Fortune 500 Retail Company
  • Support team members go out of their way to deliver exceptional support...The continued patience, support and dedication that the team exhibits are greatly appreciated and highly valued.

    Accounts Payable — TD Auto Finance
  • Our partnership with Apptricity provides Egencia enterprise clients around the world with another integrated option for effectively managing travel expenses. Our goal is to provide customers with bottom-line savings, and Apptricity’s fully integrated tool does that.

    Premier Sales Executive — Egencia
  • The synchronicity between both solutions will help the government and commercial markets improve the overall function of expense management.

    President and CEO — National Travel